DECO is in the process of upgrading its current IT system, which is now 20 years old. The new system will have improved functionality for DECO and will allow exporters to request licenses and permits on-line.
One of the key features of the new system will be the ability for exporters to both file applications, including relevant attachments, and receive responses from DECO electronically.
It is expected that the first phase of the new system will be launched in the first half of 2013, following extensive testing to ensure a smooth transition from the paper based license application system to the new on-line format. A select few companies will be beta-testing the new system while it runs parallel to the old system to ensure that any issues are worked out in advance of an official national launch. Once the new system is ready for release, the use of on-line SmartForms will be the only option for lodging license and permit applications as the paper based system will be eliminated.
The SmartForms will include:
- Client Registration Form
- DEC01 & DEC60 Form (combined)
- Delivery Verification Certificates Form
- International Import Certificates Form
- Non-Transfer and End-Use Certificates Form
- Brokering Registration Form
- Approved Community Member Form
- A form to transition articles into the scope of the Defence Trade Cooperation Treaty
In the Phase 2 release of the system, which is expected to occur in late 2013, exporters will be able to access their own records, print reports, view lodged applications and review their history of applications with DECO. Of course, DECO will be able to do the same and the functionality of the new system will give the Australian government the improved ability to review an exporter’s history and ask more targeted questions related to compliance. For example, the system will allow DECO to track outstanding reporting obligations for the life of a license or permit approval and will automate the sending of reminders to the approval holder. This new initiative will be important for exporters in managing their compliance programs as the ability to access records and generate reports will make internal audits easier to conduct in order to verify and improve compliance. Furthermore, exporters will be able to see the information DECO retains in their file and make any corrections as required. To discuss how your company can prepare to take full advantage of the new system, contact Eva Galfi at International Trade Advisors on 0421 506 095 or eva@internationaltradeadvisors.com.au.